英语书信和邮件的常用格式（干货如何写好一封英文邮件与国外导师沟通）

邮件是我们生活交流中必不可少的一部分，对大多数留学生们来说，发邮件可谓贯穿了从申请到毕业的始终。

今天小编为大家整理一些实用的邮件写作方法。

英语书信和邮件的常用格式（干货如何写好一封英文邮件与国外导师沟通）(1)

PART 1 主题(Subject)

邮件标题（Subject Line）最重要一点就是：简明扼要。

国外的教授可能每天都会收到很多封来自不同学生不同需求的邮件，因此在写邮件标题时一定要让教授准确明白你的的来意。

常用的主题

问题：Questions about & Regarding... / An enquiry about...

招呼：Greetings from.../ Hi from.../Check in

更新：Update on & to.../Follow-upon.../Progress on...

提醒：Deadline for.../Reminder:.../Please read:...

约定：Meeting today & tomorrow/ XXX Schedule/Reschedule

行动：Action Required...

回复：Reply to...

英语书信和邮件的常用格式（干货如何写好一封英文邮件与国外导师沟通）(2)

PART 2 称呼(Salutation)

称呼需要注意身份，恰当选择。

写邮件之前确认好收件方的称呼，特别是给教授/导师/助教/上级等发邮件时，注意书写正确，避免张冠李戴，如果名字都没写对，会给对方留下非常不好的印象。

常用的称呼

Dear/Hi/Hello/Good morning/Good afternoon/ To Prof.&Dr.&Mr.&Ms.&Mrs. Last name / first name/ everyone/ all/ there/ students/ community/ admission officers...

PART 3 开场白(Introduction)

开场进行简单问候，以示礼貌。

对于发件人来说，开场白的使用避免了邮件的过分直接和尴尬，特别是面对初次接触的收件人；而收件方也能感受到来信的友好和礼貌。

常用的开场白

1.问候：How are you?/How is everything going?/How things are going for you?

2. 自己主动发邮件：Hope you’re doing well/ Hope you and your family are all well/Hope everything is going well on your side/Hope you continue to be well

3. 见面后/电话后/会议后/交流后：It was a great pleasure to meet you last Friday& this morning & yesterday/ As promised/As we discussed last week/yesterday/As I mentioned earlier & before

4. 收到/了解/发送不好的信息：I’m sorry to hear that.../ I’m sorry to let you know.../Unfortunately/It’s with great sadness that I write to inform you that...

英语书信和邮件的常用格式（干货如何写好一封英文邮件与国外导师沟通）(3)

PART 4 正文(Main Body)

正文需要开门见山，条理清晰，言简意赅地准确表达自己的目的。

如果有多个问题或多方面的内容，建议利用排版分点表述。

常用的表达意图语句

I’m writing to ask & check & confirm & inform you & let you know & announce that & invite you to...

I’m writing to you about & regarding & with regards to & in regards to & concerning...

常用的主题语句

1. 疑问求助：May I know.../ I would like to know.../I’m curious about.../I have a question about & regarding & concerning...

2. 查看信息：Please see the diagram & graph & pictures & information & details below/ Please see the website for more information

3. 提示：As a reminder/This is a reminder to.../ This email is a reminder about.../Just a reminder to...

常用的表达主次内容的语句

First of all/Secondly/Thirdly/Last but not least...

PART 5 结束语(Conclusion)

结束部分一般用以表达发件人对回信的期待以及表示感谢。

常用的结束语

1. 等待回信：I am looking forward to hearing from you soon/I am waiting for your soonest reply/Any reply at your earliest convenience will be highly appreciated

2. 预约成功：I am looking forward to talking with you next week & tomorrow/ Talk to you then/ See you then & tomorrow & next week...

3.长期Please feel free to contact me/Anytime/Please don’t hesitate to reach out to me if you have any questions/ Let’s keep in touch/ Please keep me informed of...

4. 表示感谢：Thank you for your time in advance/ Appreciate for your time & help/Thanks again/ Thanks a lot for your help & assistance & support & cooperation

PART 6 落款(Complimentary Close)

落款是一封正式邮件不可或缺的部分，一般与正文和结束语隔一行书写。

常用的落款表述

Best regards/Best wishes/ Kind regards/ Respectfully/Faithfully/Cheers/Thanks/ Best...

重点警示

1. 避免回复给所有人

国外大学普遍是用Outlook邮箱，很多学生在刚入学时并不熟练，会导致邮件群发，正确做法是点击Reply，即可仅给发件人回复。

英语书信和邮件的常用格式（干货如何写好一封英文邮件与国外导师沟通）(4)